Most of the content on this intranet is made up of ex county council information due to the county intranet being turned off. Please read the blog to find out more about how we have developed this new intranet and where you can go to find information that relates to you.
Records Management
Information about managing records.
There is a revised Council Retention and Disposal Schedule, which shows how long each type of record should be kept, based on legal and business requirements. The Schedule is a combination of Sovereign Councils Retention Schedules. It applies to all paper and electronic records held by both Cumberland Council and Westmorland and Furness Council. There is a quick user guide that explains how to use the Retention Schedule.
Records should be confidentially destroyed when they have reached the end of their retention period – or some may be offered to Cumbria Archives Service (see Retention Schedule for which records they may take). You should keep a disposal log that lists which records you destroyed and when - a template is available here.
If you have any queries about how long to keep records or how to manage them, you should contact the Records Management Service. They can provide Records Management advice to all staff from both Unitary Authorities.
They have also produced guidance for all staff, which is available here:
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Managing your records (SharePoint)
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Decluttering and disposal of records (SharePoint)
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Scanning records (SharePoint)
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Scanning quality control log template (SharePoint)
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Depositing records (SharePoint)
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Records transfer form (transfer form for use by former County services only - SharePoint)
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Records request form (for borrowing records stored with Records Management - SharePoint)
There is also a Records Management Policy which covers both Councils.