Requisitioning and goods receipts

How to approve requisitions

How to Approve Requisitions (PDF 2.8MB).

How to manage goods receipts

Purchase orders require goods receipts to be entered against the order when goods and services are received.  Correct goods receipting allows payment to be made to suppliers when the invoice is processed and ensures that the councils financial accounts are correct.

Common issues around goods receipting, include:

• an order based on a service value could have a receipt entered as a quantity of goods
• an order based on a quantity of goods could have a receipt entered as service value
• the goods receipt value or quantity has been entered incorrectly
• there is no goods receipt entered against the order when the invoice is received

When the supplier sends the invoice to Purchase to Pay, the above scenarios can stop payment being made to the supplier.

Weekly reports have been produced to support requisitioners and budget managers to manage purchase orders, click on the links below to access the report:

Purchase Orders with Goods Receipts but no Invoice Received (EXCEL)

Purchase Orders that have been Over-Receipted (EXCEL)

Supporting guidance on how to read the report and the action to be taken with each report:

• Purchase Orders with Goods Receipts but no Invoice Received (DOC)
• Purchase Orders that have been Over-Receipted (DOC)