Request an employee passport

The passport can be requested by the employee or offered by the employer and is voluntary. It can be completed at any point during employment.

The form includes: 

• a confidentiality agreement and details for review - this is compulsory
• Section 1 requires completion for workplace adaptions (for example, caring responsibilities or religious requirements)
• Section 2 requires completion for health and wellbeing requirements
• Section 3 for reasonable adjustments (as defined under the Equality Act 2010) and should be completed accordingly

Employee passport (SharePoint)

How to support your passport

The passport must be completed and uploaded onto a ticket on the HR Administration Portal.

A hard copy will be filed in the employees personal file and can accessed at any time in iTrent People Manager by accessing the employees record and the document attachments tab.  Line Managers may also keep a hard copy provided that this is in a secure and strictly confidential location.

Schools will determine where and how the document will be stored but this should be in a secure place that is not accessible to anyone other than those the employee has given consent to have access to the document.

Reviewing your passport

The passport will need to be reviewed on an annual basis; this may be alongside the annual appraisal process. 

You are responsible for initiating a review if there are any changes.