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Illness while on annual leave
If an employee falls sick whilst on previously booked annual leave, or where a bank or public holiday falls, the usual notification of sickness absence procedure applies.
Sickness absence
If an employee falls sick whilst on previously booked annual leave, or where a bank/public holiday falls, the usual notification of sickness absence procedure applies.
Once recovered, an employee can request to reschedule any previously booked annual leave and/or bank holiday leave due to them during their period of sickness absence. To do so, an employee must provide a medical practitioner’s certificate to cover the related period of sickness and agree any alternative period of leave with their line manager.
Sickness absence and accrual of contractual annual leave, bank or public holiday
An employee who is off on sickness absence will accrue and can request to take their contractual annual leave and bank or public holiday accrual during their sickness absence period using existing procedures.
In exceptional circumstances when the accrued leave can’t be taken or granted in the leave year in which the sickness absence occurred it will automatically be carried forward into the following leave year. In these circumstances there is no requirement to request the leave to be carried over.
An employee cannot be on sickness absence and on annual leave at the same time. The type of leave must be switched from one to the other and will be recorded as such. Moving between sick leave and annual leave will not “break” the period of sickness, i.e. the period of sickness absence will be continuous if it relates to the same sickness or injury as prior to the period of annual leave. So taking annual leave during a period of sickness absence should not trigger a new entitlement to sick pay. However, moving from sickness absence to annual leave, and then back to sickness absence may impact on the 12-month rolling year sickness calculation. Medical certificates continue to be required.
Payment in lieu of untaken leave cannot be made unless the contract is terminated. Employees who were on sickness absence at the point of termination of employment are entitled to pay in lieu of untaken contractual annual leave and bank or public holidays accrued during the leave year in which the contract of employment is terminated.