Travel and subsistence

Travelling on council business

We want people to travel in a smarter, safer and greener way when travelling on council business. Council staff and members are asked to consider the best transport methods available before making a journey. 

Before you travel, please consider whether you need to travel at all and work your way down to the least preferred option of using your own car. If we travel in these ways we hope not only to make our staff safer, reduce our carbon footprint, but also make significant savings.

Travel Policy (PDF 2.6MB)

Travel and subsistence scheme

The travel and subsistence scheme sets out what reimbursements are available for expenses incurred in the pursuit of council business. 

Travel and subsistence Scheme and Rates (DOC 595KB)

Travel and subsistence - frequently asked questions (DOC 499KB)

VAT receipt guidance (DOC 287KB)

Additional travel scheme

If you are required to change your workplace location, you may be entitled to claim for additional travel costs.

Workplace Relocation - Additional Travel Assistance (DOC 339KB)

Local car user scheme

If you are authorised to use your car for the efficient performance of your duties, the local car user scheme provides an allowance.

Local car user scheme guidance (DOC 356KB)

Local car user post authorisation form (DOC 623KB)

Local car user manager authorisation form (DOC 624KB)

Car loan scheme

If you are classed as a local car user then you will be eligible for financial assistance in accordance with the National Joint Council Scheme.

Car loan scheme (DOC 84KB)

Car loan application (DOC 24KB)

Car loan engineers report (DOC 35KB)

Car loan repayment table (Excel 38KB)

How to submit a mileage claim

Claim for your own mileage and expenses by:

• adding your details to MyHR
• completing the Mileage and Expenses Claim Form (DOC 245KB) 

Completed forms and VAT receipts should be sent to: 

HR, Payroll and Administration Team
Parkhouse Building
Baron Way
Kingmoor Business Park
Carlisle
CA6 4SJ