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Ongoing obligations and required notifications
Professional registrations, e-learning, declaring a change in personal circumstances.
Professional registrations
A number of roles require individuals to be registered with a professional body in order to legally practice in their field, for example - solicitor, social work roles. Where this applies, registration is a condition of employment and individuals are required to renew memberships seamlessly during the course of their employment / engagement. If a professional body has placed restrictions on an individual's ability to practice, or registration has expired, the individual should inform their line manager immediately who will take the appropriate action with advice from People Management / their HR Provider.
If any external candidates are under investigation by their regulated body, the council require the candidate's investigation to conclude and have an outcome before a judgement can be made regarding this pre-employment clearance.
Council employees are under an ongoing duty to disclose to their manager any matters which are subject to a referral to their professional body.
Professionals cannot be permitted to practice when their registrations have lapsed for any reason. Line managers are required to monitor and validate this renewal on an annual basis (or sooner where required).
E-learning
If an individual is working in a role that requires a DBS check, they will be required to complete the Safer Employment e-learning training on an annual basis. This includes those that work for the council on a Volunteering/ EPW basis.
Declaring a change in personal circumstances (safeguarding)
Individuals are contractually required to declare any convictions, cautions or, actions that may be the subject of a police investigation, where these are relevant to the role that the individual is carrying out.
Additionally, individuals should report any change in personal circumstances that may impact on their suitability or appropriateness to carry out certain activities, or work with particular individuals / service users, e.g. where there is a conflict of interest or where a restraining order is in place.
All declarations should be made, without delay to their line manager and failure to disclose will be a disciplinary matter.