Discuss the volunteering opportunity and proposed dates with your team member.
Where possible, support requests for volunteering leave. If service needs mean the requested date is not possible, explain why and work with your team member to find an alternative date or opportunity.
Complete a risk assessment
A risk assessment must be completed before the volunteering activity takes place.
Work with your team member to identify and consider potential risks, such as:
- lone working
- travel
- manual handling
- personal safety
Make sure appropriate measures are in place to manage any identified risks.
Complete the volunteering risk assessment (SharePoint)
Check the organisation's insurance
Before approving the volunteering activity, make sure the organisation has appropriate insurance cover for volunteers.
This should include:
- Employers' Liability Insurance
- Public Liability Insurance
Approve volunteering leave
Once the required checks have been completed, your team member can request volunteering leave.
Employees with access to iTrent My HR should request Voluntary Paid Time Off.
Employees who are not recorded on iTrent should use the Volunteer Leave Form.